Question 1

How to start using Keepmark? (Quick start guide)

Accepted Answer

You will find a short guide how to get started with Keepmark in the attached video.

Question 2

How to use Tasks module?

Accepted Answer

See attached video to see how to use Tasks Module in Keepmak.

Question 3

How to work with Tags?

Accepted Answer

Tags are one of the basic tools for organizing documents. When working with tags in Keepmark, you can start by defining a list of tags for a given workspace, or simply create them by assigning to documents right away. All tags assigned to documents will be visible in the application's side-bar, allowing you to quickly filter the list of documents to selected subjects.

Tags on sidebar

The tags component in the side panel makes it easier to get to the documents you need at the moment. Over time the number of tags can be overwhelming, so the component is enhanced with a tag search engine and the ability to group tags as you wish. The view allows you to select multiple tags in a list - so you don't have to browse the list of documents for each tag separately.

Tags component for filtering documents list

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/CdAyFMyXHW/tags_1.png (Tags component for filtering documents list)

Filter your tags list to find quicker what you need.
Click to see view options.
Click to minimize tags list.
Create new tag.
Refresh list of visible tags.
Show tags grouped alphabetically.
Show tags grouped by user groups.
Toggle to decide about multiple selection of tags on list.
Select all visible (filtered) tags.
Clear tags selection.
Name of tag group - click to select all tags in group.
List of tags in given group.

Edit tag

A single tag can have various properties. The most important distinction is its name, and that is the one assigned to documents or tasks. To make working with tags easier, you can assign it to a selected group. If you want to create a new group, simply enter its name.

You can assign keywords to tags. Keywords help in automatically selecting tags for a given document, or task. With keywords associated with a tag, Keepmark will make better suggestions for tags too when assigning them to documents.

Edit tag details

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/I69j5Nh8b5/tags_2.png (Edit tag details)

Insert or edit tag name.
Type new or select existing tags group to assign tag to given group.
Insert additional keywords for tag.
Hover on items counter to see all linked keywords to given tag.
List of linked keywords.
Remove linked keyword from list for this tag.
Save changes.
Discard changes.

Assign tags to selected document

You can assign tags to a selected document - Keepmark will help you select the right tags based on other similar documents, as well as on the content of the selected document.

Assign tags to document

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/yvzOvoGBE4/tags_3.png (Assign tags to document)

Select tags from Tags Component to display all documents with given tag.
Click tag icon to manage tags assigned to document.
See quick preview of assigned tags to document.
List of selected tags for document.
Add new tag to existing list (with suggestions of existing tags).
List of suggested tags from similar documents.
List of suggested tags from document content (based on the most popular keywords inside document). You can hover over it to see other similar variants of this tag.
You can add given keyword to ignores list if keyword is not important in current workspace.
You can select alternative versions of given keyword to add it as tag.

Manage tags for many documents

Don't waste more time editing tags in each document separately - by selecting multiple documents from a list, you can manage their tags in a faster way, and even assign tags to them automatically.

Manage tags for many documents

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/hB2ay4Tnie/tags_4.png (Manage tags for many documents)

Select multiple documents on documents list and open context menu by right click.
Select Tags menu item to see haw you can manage tags for selected documents.
Edit tags for selected documents.
Auto assign tags to documents - in this option Keepmark will try to assign tags to selected documents based on existing tags and assigned keywords to it (comparing it with document content).
Remove all tags from selected documents.

Bulk edit tags

This functionality will allow you to easily assign, or remove a set of tags from selected documents.

Edit tags for many documents

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/gRO7kfd9Pk/tags_5.png (Edit tags for many documents)

List of tags we want to add to all selected documents.
Text field to add tags to documents (with suggestions).
List of tags we want to remove from all selected documents.
Text field to remove tags from documents (with suggestions).
List of all tags assigned to selected documents.
Add given tag to all selected documents.
Remove given tag from all selected documents.

Question 4

How to enable spell check?

Accepted Answer

Keepmark has support for spell checking when creating notes. To enable this functionality, you must first go to the app's settings and download the dictionaries of your choice.

Enabling spellcheck in settings

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/G5xn474vDH/spellcheck-enable.png (Enabling spellcheck in settings)

To use spell check for a specific note, select the appropriate language from the editor's toolbar:

Question 5

How to set default author for new notes?

Accepted Answer

In Keepmark you can configure default author for new notes. It can be helpful, when you want to discover if note is created by you, or copied from external source. This operation you can do in Application Settings.

Question 6

How to work in Document Context?

Accepted Answer

Work context is special view where you can preview your main document you working on, and at the same time browse other documents in workspace, or browse content in the web. It is specially useful when you making some research or working on your notes and you want to have convenient access to your other resources.

Open document in new window

First you need to open document in new window. You can do this in couple ways.

How to open document in new window

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/2dSXmOZHXJ/doc_context_1.png (How to open document in new window)

You can right-click on document and in context menu select "Open in new window"
You can click "Open in new window" icon on documents toolbar.

Open work context

While you have open document in new window just click button "Open work context" at the bottom of opened window.

How to open document work context

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/p6KQOHDMjR/doc_context_2.png (How to open document work context)

After opening work context, you will see selected document of the left side of the window and documents list on the right side.

How to work in document context

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/ZaYrnukJWw/doc_context_3.png (How to work in document context)

Current open document.
Browse other documents while editing current open document.
Browse web while editing current open document.
Select any document from the list to see it's preview.
Preview of opened document.
You can close work context by clicking "Close work context" button.

Question 7

How to add relations to selected document?

Accepted Answer

In Keepmark you can add relations for an existing document, to other documents, tasks, or people. This can be done through the side panel of an open document.

Add relations to document

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/16n4rKrpx2/documents-add-relations.png (Add relations to document)

Select 'Relations'
Click 'Add relation' button
Search related document to add, and select it
You can add quick note as relation, by clicking (4).
You can paste URL in (3) to quickly add bookmark as relation.

You can also add related tasks for document:

Add tasks to document

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/GrbaqbPlPU/documents-add-tasks.png (Add tasks to document)

Select 'Tasks'
You can see here list of related tasks (with preview on hover)
You can add new task by entering it title (new tasks will be created in Tasks - Inbox)
You can also link to document existing task by clicking (4)

Question 8

How to work with activity feed?

Accepted Answer

Activity feed is one of dashboard widgets. It displays your recent activity within selected Workspace.

Work with activity feed

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/CTkJA2jwzm/working-with-activity-feed.png (Work with activity feed)

(1) - Here you can see latest activity in Workspace (from newest to oldest)
(2) - You can switch do "daily" view, where you can explore activities for selected date.
(3) - If documents or tasks are present, the link to it has a blue color - you can click it to quick open selected document
(4) - some links may be inactive (gray) - in this case documents weren't found in repository, so you can't click it.
(5) - You can log your custom events that happens during your work day (use shift+enter to add new line to note). Then you can switch do "daily view" (2) and for example report your custom events on daily team meetings.
(6) - You can also edit or remove your custom events.

Question 9

How to work with External Tools?

Accepted Answer

In Keepmark you can configure other external tools to work with. Mainly, I can be other applications, or shell scripts run for the selected document. Before you start you should configure them in Application Settings.

Configure External Tools

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/0bjHumCZW1/configure-external-tools.png (Configure External Tools)

Here on screen you can see configuration for Typora (which is a very good markdown editor).

Go to application settings
Select 'External tools'
On list you can see configured tools, with option to edit them or remove.
Here you add new External tool.
Select on enter location of external tool
Configure run arguments - usually we want to add file path as argument, but you can add also other parameters.
Add list of files extension to which this tool will be available

When you create External Tool, you can use it for selected files:

Use external tools

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/KbDfhq67ZM/resources/D2ZkD0Fs0U/use-external-tools.png (Use external tools)

Select file which should be passed to external tool
Click 'Share' button
Select configured External Tool (in this case it's Typora).

Question 10

How to configure workspace synchronization?

Accepted Answer

You will find a short guide how to configure workspace synchronization in the attached video.